RESOURCES
Forms and downloads
Every form the Ministry and its boards use with the public, in one place. Download the form, complete it in ink, attach what it asks for and lodge it where the form says. No form on this page costs anything.
How the forms are organised
Forms are grouped by who normally uses them: parents and pupils, head teachers and schools, teachers and other staff, and proprietors of private, community and mission schools. Each form carries a code in the pattern MOE/UNIT/NN — the middle segment names the unit that owns the form, so MOE/ADM is admission, MOE/CEN is the annual school census and MOE/APP is private-school approval. Quote that code in any correspondence about a form and the office will know immediately what you are asking about.
A form is only current if it carries the code and the revision date printed in the footer. Schools sometimes keep a stock of superseded forms in a cupboard for years; if the code on the paper in front of you does not match the code on this page, the Ministry will return it. Where a form must be signed by a head teacher, an Education Secretary or a Director, the signature must be original and the school stamp must be impressed over it.
Most forms may be lodged at the Local Government Education Authority office in the area where the school sits. The forty-four office addresses, telephone numbers and Education Secretaries are published in the office directory. Forms that create a legal status — a new school approval, a change of proprietorship, a teacher licence — are lodged at the responsible board headquarters and nowhere else.
Every form here is free
No officer of the Ministry, of a board, of a Zonal Education Office or of a Local Government Education Authority may charge you for a form, for a form to be stamped, for a form to be collected or for a form to be moved from one desk to another. Where a statutory fee is payable — an examination entry, a private school approval — it is published on the relevant service page and is paid to the Ministry, never to an individual.
If anyone asks you for money to release a form, note the office and the date and report it on 0800 MOE KANO or through /contact/feedback.
For parents and pupils
Lodge these at the school, or at the Local Government Education Authority office for the area, unless the form says otherwise.
| Form code | Title | Who uses it | Format and size |
|---|---|---|---|
| MOE/ADM/01 | Application for admission into Primary 1 | Parent or guardian of a child turning six | PDF · 214 KB |
| MOE/ADM/02 | Application for admission into JSS 1 | Parent of a Primary 6 leaver | PDF · 228 KB |
| MOE/ADM/03 | Application for admission into SS 1 (placement appeal) | Parent of a JSS 3 leaver contesting a placement | PDF · 196 KB |
| MOE/ADM/04 | Application for admission into a special needs school or inclusive unit | Parent or guardian, with a medical or assessment report | PDF · 236 KB |
| MOE/TC/01 | Request for a transfer certificate | Parent moving a pupil to another school | PDF · 172 KB |
| MOE/TC/02 | Transfer certificate | Issued by the releasing head teacher, carried to the receiving school | PDF · 168 KB |
| MOE/PT/01 | Placement test entry form | Pupil transferring in from another state or country | PDF · 184 KB |
| MOE/SCH/01 | State scholarship application | Candidate or student applying for a State award | PDF · 312 KB |
| MOE/BUR/01 | Bursary nomination form | Head teacher or principal nominating a pupil in need | PDF · 208 KB |
| MOE/RES/02 | Application for a certified statement of result | Former pupil who has lost a result slip | PDF · 190 KB |
| MOE/CER/01 | Application for a replacement certificate | Former pupil or next of kin, with a sworn declaration | PDF · 202 KB |
| MOE/CMP/01 | Complaint and feedback form | Anyone with a complaint about a school or an office | PDF · 148 KB |
For head teachers and schools
Statutory returns. Where a return has a deadline, a late return is reported to the Education Secretary and appears on the school inspection record.
| Form code | Title | Who uses it | Format and size |
|---|---|---|---|
| MOE/CEN/01 | Annual school census return | Every head teacher, once a session, in the sixth week of first term | XLSX · 1.4 MB |
| MOE/CEN/02 | Census correction and query response | A head teacher answering a queried capture | PDF · 178 KB |
| MOE/ENR/01 | Termly enrolment return, sex-disaggregated | Every head teacher, within two weeks of resumption | XLSX · 640 KB |
| MOE/RES/01 | Termly results return | Every head teacher, within ten days of the end of term | XLSX · 720 KB |
| MOE/ATT/01 | Termly pupil and staff attendance summary | Head teacher or assistant head teacher | XLSX · 384 KB |
| MOE/CAP/01 | Capitation grant utilisation return | Head teacher and SBMC treasurer, per tranche | PDF · 268 KB |
| MOE/TXT/01 | Textbook and exercise book requisition | Head teacher, once a term | PDF · 246 KB |
| MOE/FUR/01 | Furniture and equipment requisition | Head teacher, against a verified shortfall | PDF · 232 KB |
| MOE/FAC/01 | School facility condition return | Head teacher, once a session with the census | XLSX · 512 KB |
| MOE/INS/01 | Inspection self-evaluation form | Head teacher, before a quality assurance visit | PDF · 340 KB |
| MOE/SBM/01 | SBMC constitution and membership return | School-Based Management Committee secretary | PDF · 218 KB |
| MOE/EXM/01 | Examination centre accreditation application | Principal seeking centre status for BECE or WASSCE | PDF · 296 KB |
| MOE/EXM/02 | BECE and Qualifying Examination entry schedule | JSS 3 form master, countersigned by the principal | XLSX · 588 KB |
For teachers and staff
Lodge these through your head teacher, who forwards them to the Education Secretary or the board headquarters as the form directs.
| Form code | Title | Who uses it | Format and size |
|---|---|---|---|
| MOE/TRC/01 | TRCN registration application | A teacher registering for the first time | PDF · 288 KB |
| MOE/TRC/02 | TRCN licence renewal | A registered teacher, every three years | PDF · 214 KB |
| MOE/LVE/01 | Staff leave application | Any member of staff — annual, casual, maternity, study or sick leave | PDF · 162 KB |
| MOE/APR/01 | APER performance appraisal form | Every officer and the reporting officer, once a year | PDF · 356 KB |
| MOE/TRF/01 | Application for transfer or redeployment | A teacher seeking a posting to another school or LGA | PDF · 198 KB |
| MOE/PRO/01 | Application for a promotion interview | An officer who has served the qualifying period on the grade | PDF · 224 KB |
| MOE/TPD/01 | Professional development course nomination | Head teacher nominating a member of staff | PDF · 186 KB |
| MOE/REC/01 | Employment application form | An applicant answering a published vacancy | PDF · 304 KB |
| MOE/RET/01 | Notification of retirement | An officer, twelve months before the due date | PDF · 176 KB |
For proprietors of private, community and mission schools
These are lodged at the Private and Voluntary Institute headquarters at Farm Centre, Tarauni, and nowhere else.
| Form code | Title | Who uses it | Format and size |
|---|---|---|---|
| MOE/APP/01 | Application for approval of a new private school | A proprietor opening a school for the first time | PDF · 486 KB |
| MOE/APP/02 | Application for a change of proprietorship | A proprietor selling or transferring a school | PDF · 262 KB |
| MOE/APP/03 | Application to upgrade a school level | An approved primary school adding junior or senior secondary | PDF · 288 KB |
| MOE/APP/04 | Approval renewal application | Every approved school, in the third year of approval | PDF · 274 KB |
| MOE/APP/05 | Notification of a change of premises | A school moving to a new site, before the move | PDF · 208 KB |
| MOE/FEE/01 | Fee schedule filing form | Every approved school, before the start of each session | XLSX · 328 KB |
| MOE/STF/01 | Private school staff return with TRCN numbers | Proprietor or principal, once a session | XLSX · 452 KB |
| MOE/CLO/01 | Notification of closure of a school | A proprietor closing a school, one full term in advance | PDF · 194 KB |
Completing and lodging a form
The same five steps apply to every form on this page.
Download the right version
Check that the code and revision date in the footer match what is published here. A superseded form is returned unactioned, and the delay is counted against you, not against the office.
Complete it in block capitals, in ink
Every field must be filled. Where a field does not apply, write "N/A" rather than leaving it blank — a blank field is treated as an omission and sends the form back. Do not use correcting fluid; strike through, initial and rewrite.
Attach the documents the form lists
Attach photocopies, not originals, unless the form says otherwise, and bring the originals for sighting. Every photocopy must be certified by the head teacher, an Education Secretary or a commissioner for oaths.
Have it signed and stamped
A form that passes through a school must carry the head teacher or principal signature with the school stamp impressed over it. A form from a private school must carry the proprietor signature and the school approval number.
Lodge it and collect an acknowledgement
Lodge the form at the office named on its last page and insist on a stamped acknowledgement slip showing the date received. That slip is what you quote when you follow up, and it is what starts the clock on the published processing time.
Why forms are sent back
These nine faults account for most of the forms the Ministry returns unactioned. Check for them before you leave the school.
- An out-of-date revision of the form, usually taken from a school cupboard
- A blank field where "N/A" should have been written
- No school stamp, or a stamp that does not overlap the signature
- Photocopies that nobody has certified
- A pupil name spelt differently from the way it appears on the birth certificate
- No telephone number, or a number that has been out of service for months
- A private school approval number quoted for an approval that has expired
- A census or enrolment return that does not separate boys from girls
- No acknowledgement slip collected, so there is no proof the form was ever lodged
Questions about forms
I do not have a printer. Can I still get a form?
Can I lodge a form on behalf of someone else?
How long does the office keep a lodged form?
A form asks for my school code. Where do I find it?
Is there an electronic version of any of this?
What if the office refuses to accept my form?
Cannot find the form you need?
Telephone the hotline on 0800 MOE KANO, call the office directly, or write to info@moe.kn.gov.ng with the name of the school and what you are trying to do.